What is an Ergonomic Assessment

What is an Ergonomic Assessment

Enhancing Workplace Wellness with The Power of Ergonomic Assessment Programs

In today’s fast-paced corporate environment, employee health and well-being have become crucial considerations for organisations aiming to create a thriving and productive workforce.

An often overlooked yet highly effective strategy is the implementation of an Ergonomic Assessment Program in the workplace. By prioritising ergonomics, companies can address common posture issues, reduce workplace injuries, and lower workers’ compensation claims.

In this article, we will explore the concept of ergonomics, delve into the prevalent posture issues faced in office settings, discuss the benefits of an ergonomic program, and explore various treatments for mitigating bad posture at work.

Understanding Ergonomics

Ergonomics is the science of designing and arranging the workplace environment to optimise human well-being, comfort, and performance.

It involves the study of how individuals interact with their workstations, equipment, and tools to minimise physical strain and maximise efficiency. An ergonomic approach ensures that the work environment is conducive to healthy and sustainable practices, helping employees avoid musculoskeletal disorders and chronic pain.

Common Posture Issues in the Office

Office workers spend prolonged periods sitting at desks, often engaged in repetitive tasks and maintaining poor posture. These habits can lead to various musculoskeletal issues, such as:

  • neck pain,
  • back pain,
  • shoulder stiffness, and
  • wrist discomfort.

Some common posture issues include slouching, hunching over the desk, crossing legs, straining the neck to look at screens, and inadequate back support. These habits, if left unaddressed, can result in reduced productivity, increased absenteeism, and long-term health problems.

According to Doctor Matthew Alch (Chiropractor) from Sydney Spinal Care: “Back pain is one of the most common musculoskeletal pains an individual may experience. It can be especially common with individuals working from the office or home, as a result of poor posture and unnecessary stress placed on the back.”

According to Safe Work Australia:

“Sitting is likely to be bad for your health when you sit:

  • for longer than 30 minutes without a break
  • all day at work.

Over 7 hours a day of sedentary behaviour is too much.”

As such, it may be wise to consider ergonomic improvements that can help to address these issues.

What is an Ergonomic Assessment?

An ergonomic assessment is a systematic evaluation of the workplace environment, equipment, and tasks performed by employees to identify and address potential ergonomic risks and improve overall comfort, safety, and efficiency.

The assessment is typically conducted by a qualified professional, such as an ergonomist or occupational therapist, who has expertise in ergonomics and human factors.

During an ergonomic assessment, the evaluator considers various factors, including:

  • the layout of workstations,
  • furniture design,
  • equipment placement,
  • lighting conditions,
  • posture, and
  • body mechanics.

The goal is to identify any mismatch between the demands of the job and the capabilities of the worker, and to recommend adjustments or modifications to minimise the risk of musculoskeletal disorders and promote optimal working conditions.

The assessment process typically involves the following steps:


The evaluator observes employees performing their tasks, noting their posture, movements, and any potential ergonomic issues.

Data Collection

Information is gathered about the specific job tasks, workstations, equipment used, and any existing reports of discomfort or injuries.

Measurement and Analysis

The evaluator may take measurements, such as chair and desk heights, reach distances, and angles of joints, to assess the ergonomics of the workspace. Data is analysed to identify areas of concern and potential improvements.


Based on the assessment findings, the evaluator provides recommendations for ergonomic adjustments, including changes to workstation setup, equipment selection, work procedures, and employee training. These recommendations are tailored to address specific ergonomic risks and promote better posture, body mechanics, and overall well-being.

Implementation and Follow-up

The recommended ergonomic interventions are implemented, and the evaluator may follow up to assess the effectiveness of the changes and make further adjustments if needed.

Find out more about the specific inclusions in an ergonomic assessment here.

Reducing Workplace Injury and Workers’ Compensation Claims

Implementing an Ergonomic Assessment Program offers numerous benefits that can positively impact both employees and the organisation as a whole. Let’s explore how such a program can help reduce workplace injuries and workers’ compensation claims below.

Enhanced Employee Health and Well-being

An ergonomic program encourages proper body alignment, neutral postures, and ergonomic equipment, reducing the risk of repetitive strain injuries, back problems, and other musculoskeletal disorders.

By prioritising employee health, companies foster a culture of well-being, resulting in decreased absenteeism, increased job satisfaction, and higher employee retention rates.

Improved Productivity and Efficiency

Employees who work in ergonomically optimised environments experience increased comfort, reduced fatigue, and improved concentration levels. By eliminating discomfort and pain caused by poor posture, workers can focus better, leading to enhanced productivity and efficiency.

Cost Savings

Workplace injuries and workers’ compensation claims can be financially burdensome for businesses. By investing in an ergonomic assessment program, companies can proactively address ergonomic risk factors, reducing the likelihood of injuries and associated costs.

Furthermore, preventing injuries can help lower insurance premiums and avoid lost workdays due to employee absences.

Treatments for Bad Postures in the Office

An effective Ergonomic Assessment Program includes various treatments and interventions to correct and improve bad postures in the office. Here are some commonly employed strategies:

Ergonomic Workstation Setup

Adjusting workstation elements such as chair height, desk height, monitor placement, and keyboard positioning can significantly impact posture. Ergonomic furniture and accessories, such as adjustable chairs, footrests, and monitor stands, can further optimise the workstation setup.

Regular Stretching and Exercise

Encouraging employees to engage in regular stretching exercises can help alleviate muscle tension and promote flexibility. Stretching routines targeting key areas like the neck, shoulders, back, and wrists can reduce the risk of strain and enhance blood circulation.

Ergonomic Training and Education

Conducting workshops or training sessions on proper posture, ergonomic principles, and the importance of regular movement can empower employees to take ownership of their well-being. Educating workers about ergonomics fosters a culture of self-awareness and responsible work habits.

Ergonomic Equipment and Tools

Providing ergonomic accessories like ergonomic keyboards, mice, and wrist supports can reduce strain on wrists and hands, minimising the risk of developing conditions like carpal tunnel syndrome.

So, Who Has Good Office Posture?

Investing in an Ergonomic Assessment Program is a proactive step towards ensuring the health, well-being, and productivity of employees in the office environment.

By addressing common posture issues, reducing workplace injuries, and minimising workers’ compensation claims, organisations demonstrate their commitment to creating a sustainable and supportive workplace. At the same time, ergonomic assessment programs can lead to improved performance, reduced costs, and increased job satisfaction.

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